Sistema de gestión documental de la empresa de transportes Guasimales S.A.
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Fecha
2020
Autores
Serrano Aguilar, Wilmer
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Ediciones Universidad Simón Bolívar
Facultad de Ingenierías
Facultad de Ingenierías
Resumen
Se caracteriza la era de la información; así como el impacto de las tecnologías de la información y las comunicaciones en los sistemas empresariales. Se particulariza en la importancia y el papel de la gestión de información y el conocimiento como recursos estratégicos para el logro de los objetivos esenciales en la empresa Trans Guasimales S.A.. Se reconoce la gestión documental como la expresión tangible del conocimiento tácito convertido en explícito. Se exploran las regulaciones legales que soportan el establecimiento de este enfoque.
La metodología utilizada para el desarrollo o adecuación del sistema de información involucra y surte una etapa de análisis y diseño conceptual del sistema integral, acorde con los parámetros y normas archivísticas.
En la actualidad, los recursos tecnológicos son una parte imprescindible en las empresas, en especial en la Empresa de Transportes Guasimales S.A.
Con la gestión Documental que se implementó en la empresa Transportes Guasimales S.A., se pretende contribuir con el medio ambiente como lo es el manejo del papel, se está implementando a nivel de la empresa la gestión documental para reducir la cantidad de papel en la distribución de un documento sus diferentes dependencias ó destinatarios (Duplicidad de Documentos).
La Empresa De Transportes Guasimales S.A., con este software pretende mejorar su problemática que en la actualidad presenta, ya que todos sus procesos son llevados manualmente y se presentan problemas como: Desorden en el alojamiento ó archivo de la documentación, Se traspapelan los documentos, Se Tardan en la
contestación de los oficios no es eficaz, Duplicidad de la Información y problemas con al envió de la información a su remitente por motivos que no es clara o está mal la dirección que dejan en el documento.
Gracias a la tecnología en Gestión Documental, la Empresa Transportes Guasimales S.A., podrá ser más rápida en el uso de la información, reduciendo costos, ahorro en tiempo, seguridad en los documentos, para así tener una mayor productividad.
The information age is characterized; as well as the impact of information and communication technologies on business systems. It is particularized in the importance and role of information and knowledge management as strategic resources for the achievement of essential objectives in the company Trans Guasimales S.A .. Document management is recognized as the tangible expression of knowledge made explicit. The legal regulations that support the establishment of this approach are explored. The methodology used for the development or adaptation of the information system involves and provides a stage of analysis and conceptual design of the integral system, in accordance with the parameters and archival standards. At present, technological resources are an essential part of companies, especially in the Empresa de Transportes Guasimales S.A. With the Documentary management that was implemented in the company Transportes Guasimales SA, it is intended to contribute to the environment such as the handling of paper, document management is being implemented at the company level to reduce the amount of paper in the distribution of a document its different dependencies or recipients (Duplicity of Documents). The Empresa De Transportes Guasimales SA, with this software, intends to improve its problems that it currently presents, since all its processes are carried out manually and there are problems such as: Disorder in the accommodation or documentation file, Documents are misplaced, They take time to answer the trades is not effective, Duplicity of the Information and problems with the sending of the information to the sender for reasons that the address they leave in the document is not clear or is wrong. Thanks to the technology in Document Management, the Empresa Transportes Guasimales S.A., will be able to be faster in the use of information, reducing costs, saving time, document security, in order to have greater productivity.
The information age is characterized; as well as the impact of information and communication technologies on business systems. It is particularized in the importance and role of information and knowledge management as strategic resources for the achievement of essential objectives in the company Trans Guasimales S.A .. Document management is recognized as the tangible expression of knowledge made explicit. The legal regulations that support the establishment of this approach are explored. The methodology used for the development or adaptation of the information system involves and provides a stage of analysis and conceptual design of the integral system, in accordance with the parameters and archival standards. At present, technological resources are an essential part of companies, especially in the Empresa de Transportes Guasimales S.A. With the Documentary management that was implemented in the company Transportes Guasimales SA, it is intended to contribute to the environment such as the handling of paper, document management is being implemented at the company level to reduce the amount of paper in the distribution of a document its different dependencies or recipients (Duplicity of Documents). The Empresa De Transportes Guasimales SA, with this software, intends to improve its problems that it currently presents, since all its processes are carried out manually and there are problems such as: Disorder in the accommodation or documentation file, Documents are misplaced, They take time to answer the trades is not effective, Duplicity of the Information and problems with the sending of the information to the sender for reasons that the address they leave in the document is not clear or is wrong. Thanks to the technology in Document Management, the Empresa Transportes Guasimales S.A., will be able to be faster in the use of information, reducing costs, saving time, document security, in order to have greater productivity.
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Palabras clave
Gestión documental, Gestión de la información, Normatividad archivística, Metodologia Test-driven development, Document management, Information management, Archival regulations, Methodology Test-driven development